STASNEY'S COOK RANCH
Facility Rental Agreement

The State of Texas

County of Shackelford

This contract and agreement is made and entered into this ___day of _____A.D. 20___, by and between Stasney's Cook Ranch, whose address is 441 South Second Street, Albany, Texas, 76430, (hereinafter referred to as the "Stasney's Cook Ranch" or "Lessor"), and the person, persons, or organization named below and/or in the Facility Reservation Form as Lessee (hereinafter referred to as “Lessee”).

WITNESSETH:
For and in consideration hereinafter set out, Stasney's Cook Ranch does hereby rent to Lessee that part of the Stasney's Cook Ranch set forth in the Facility Rental Reservation Form attached hereto, subject to the following terms and conditions: 

     This Rental Agreement shall be restricted to the dates, times and purposes specified in the Facility Rental Reservation Form

The use of the premises is subject to the laws of the State of Texas, Ranch policies and procedures, Facility Rentals Policies as posted on the web at the time of the event and the following provisions:

Rental Fee:
The Rental Fee (see Facility Rental Reservation Form) shall include the use of designated Stasney's Cook Ranch facilities, and setup and breakdown of tables and chairs (if needed). Reasonable cleaning of the facilities after the event is the responsibility of the Lessee. A Booking Deposit and a Security Damage Deposit is required at time of booking.  Lessee will pay the Booking Deposit and a Security Damage Deposit by certified check, money order, personal check, or cash (unless other arrangements are made in advance with Stasney's Cook Ranch).  Additional staff and/or security needed for event will be paid for by Lessee. 

Deposit:                                                                                                                                      A deposit is due at time of booking the event to secure the date.  The deposit will not be refunded if the event is cancelled 60 days prior to the event or if the total amount of event is not paid within 30 days prior to the event ( unless otherwise stipulated by the coordinator). 

Payment:
Lessee will pay the balance due by certified check, money order, personal check, credit card, or cash (unless other arrangements are made in advance with Stasney's Cook Ranch) 30 days prior to the event. If payment is not made according to the Facility Rental Agreement, Lessee shall not be permitted to use the facilities.

Cancellation and refund:                                                                                                               If the event is cancelled at 30 days or less from secured date there will be no refund issued.                                                                                                                   

Compliance with Laws:
Lessee, its guests, invitees, employees, and agents shall comply with all municipal, state and federal laws and rules and regulations of the applicable regulatory agencies, while using the facilities of Stasney's Cook Ranch.

Planning:
Lessee shall submit a table chart and setup arrangements at least 10 days prior to the event so that the Stasney's Cook Ranch personnel can be scheduled for setup and breakdown of tables and equipment.  Stasney's Cook Ranch requires a meeting with the caterer, who must read the Stasney's Cook Ranch’s rental policy and sign the reservation form. All equipment, catering, and rental deliveries must be scheduled with the Event Coordinator prior to the event. Deliveries will not be accepted at any other time than the time for which they are scheduled. There will be no activity outside the contract time. Setup for an event can only begin at the time designated on the Facility Reservation Form, and not before. This applies to all vendors: caterers, florists, photographers, musicians, and rental companies.

Restricted Use:
Lessee shall use only the facilities, and equipment as approved by Stasney's Cook Ranch, listed on the Facility Rental Reservation Form and as approved by the Stasney's Cook Ranch.  No other space, interior or exterior, will be used without the consent of the Event Coordinator.

Decorations and Cleaning Supplies:
All decorations are subject to approval and are restricted exclusively to the rental space and date contracted for in the Rental Agreement. Candles are prohibited. Only pest-free plants or plant materials are allowed in the building. All plant material is subject to inspection by the Stasney's Cook Ranch Facilities Manager. Plants must be removed by the end of the event. If a centerpiece or flowers are placed on the piano, there must be a moisture barrier in place. Unless other arrangements are made, Lessee is responsible for supplying all tablecloths, napkins, dishes, and utensils, including coffee/tea beverage service, and ice. No utensils or linens will be provided by the Stasney's Cook Ranch.  Mops and brooms are available for use, but the cleaning supplies must be provided by the Lessee. If food is served, Lessee may utilize kitchen facility, sink, oven, and refrigerator. Exact time of use of refrigerator must be scheduled. Lessee shall clean the kitchen, supplying its own dishtowels and cleaning supplies for dishes, silverware, etc. Lessee shall not have the right to use plates, glasses, cups, plasticware, flatware, kitchen utensils, dishes, and napkins of Stasney's Cook Ranch without prior, express consent of the Event Coordinator.

Other Restrictions:
No food, beverages, or dishes shall be placed on furniture (including piano) or pedestals.   Smoking will not be permitted inside the buildings, and burning of candles is strictly prohibited. Sparklers, fireworks, or any open-flame lighting device are also prohibited. No artwork, pictures or decor shall be touched, removed, or altered, without the express consent of the Event Coordinator of Stasney's Cook Ranch. Persons shall not lean on walls or furniture. No nailing, taping or decorating of interior walls or exterior decoration shall be done without the express consent of the Event Coordinator.  Children, 12 years of age and under, must be accompanied by an adult at all times. Only staff of the Stasney's Cook Ranch can authorize and operate the Stasney's Cook Ranch’s audio/visual equipment. No silly string or confetti may be used in or out of the facilities.  Balloons may be used as long as they are disposed of at the close of the event. Use of any other materials of this type must be approved by the Event Coordinator. 

Damages:
Lessee shall pay the Stasney's Cook Ranch for all damages caused by the Lessee and/or Lessee's caterer, agents,  employees or any of the invitees of Lessee, or any persons attending a function sponsored by Lessee, to building, grounds, furniture, carpet, equipment, and any works of art. The Security Damage Deposit will be kept, and damages are to be paid to the Stasney's Cook Ranch within five (5) days from the date a statement has been submitted to the Lessee by the Stasney's Cook Ranch.

Use of Alcohol:
Lessee shall have the right to serve alcoholic beverages in compliance with local, state and/or federal law at the event mentioned herein. The Stasney's Cook Ranch will not allow charging of admission, selling of tickets, or a cash bar.  Alcoholic beverages shall not be served to any person who appears to be adversely influenced or affected by alcohol or other substances. Lessee shall not serve alcohol to minors. Lessor has the right to remove from the premises anyone who appears to be adversely influenced or affected by alcohol or other substances or who serves alcohol to minors.

Security and Fire Code:
The number of security guards and ranch staff needed for each event will be determined by the Event Coordinator. The number will depend on the nature of the event, number of people attending, and the amount of space used. In the event that additional security and/or Ranch staff is needed, the cost will be paid by the Lessee. This will be agreed upon in advance with the Lessee.

Emergency exits may not be blocked at any time during an event. Candles or other open flames are not allowed anywhere on the Ranch. Exterior doors may not be propped open.

Attorney’s Fees:
In the event the Stasney's Cook Ranch requires the services of an attorney to pursue any of the remedies available under this Agreement against the Lessee, including filing of a lawsuit and Lessee is determined by a court of competent jurisdiction to be in default hereunder, the Lessee shall pay all costs and expenses, including, but not limited to, reasonable attorney’s fees, incurred by the Stasney's Cook Ranch in the enforcement of this Agreement.

Entireties:
Should any clause, paragraph, sentence, or section of this Agreement be determined to be void, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of the Agreement shall not be rendered void and unenforceable as a result but rather shall remain in full force and effect.

Amendments:
No amendment or change to this Agreement shall be effective unless made in writing and signed by both parties.

Lessee shall be responsible for enforcing the guidelines and rules set forth herein, and shall promptly report to Stasney's Cook Ranch any incidents, which might adversely affect the facility. Lessee agrees to instruct any persons assisting Lessee of the rules and to instruct them to abide by the same. Anyone violating the terms of this agreement is subject to removal from the premises by Lessor.

Jurisdiction and Venue
Jurisdiction and venue shall be proper only in Shackelford County, Texas for any action brought by the undersigned in any way relating to the event(s), the property, and /or this agreement.